Use of Facility

Priority of Use

St John Paul II College reserves the right to use the Hall, Learning Spaces and Theatre area when it is needed for school purposes. In that event, the community user will need to find another venue. St John Paul II College will endeavour to give as much notice as possible of these events.

Priority will be given for Community groups able to demonstrate a learning outcome for participants.  This may be a formal or informal learning opportunity.

Bookings open to the broader community and supporting social inclusion will be given priority over programs for closed access groups.

Closing and Clean Up

It is the responsibility of the hirer to ensure that all doors and windows are locked; power points, lights, and equipment are turned off at the end of each session.

Premises must be left clean and in good condition. Hirers are responsible for cleaning up spillages immediately.

All users must vacate the premises at the arranged time.

Fees will apply for failure to close up properly, shut off equipment or leaving premises and left in original state.

Damage

The Hirer will be held responsible for payment of any damage to property, furnishings or equipment, other than through normal wear and tear.

Furniture and Equipment

Set up and packing up of furniture may be required. This will be the responsibility of the hirer,

All rooms and furniture must be returned to how the room was found, and damage must not occur to walls, flooring, etc. when moving furniture.

Storage of Personal Items

Groups are not able to store food, personal items, equipment or furniture on the premises unless an agreement has been made with the school.

Disclaimer

St John Paul II College accepts no responsibility for personal items or property lost, stolen or damaged in the facilities.

Access to the Facility

Groups are responsible for collecting the keys and security code during office opening hours at a time that has been prearranged and must be collected before the booked time.

The hirer must obtain a key and security code for access to the building and ensure the key is returned accordingly.

In the event that the key is lost a fee will be incurred.

If College staff or security staff are called out to the college after hours a fee will be charged.

Prohibition

The school is a smoke and alcohol free area, and as such, no smoking or alcohol is permitted within the school buildings and grounds.

Flammable liquids or other dangerous substances CAN NOT be brought into the College.

The use of smoke machines is prohibited in the college at all times.

Candles may set off smoke alarms and are not permitted.

Animals (other than service animals) are not permitted in the college.

Facilities must not be used for:

• Private parties / family functions
• Gambling;
• Illegal activities